Maykit events
UK - MANCHESTER M25 1GT
phone: +44 161 460 1994 mob: +44 7887 516 174

Before you go . . . .

  Some things you need to do before heading off on your event
It’s all very well heading off on an event, and while it may seem rather obvious, there are some important things you have to do prior to your departure! Remember, if we are orgainsing your event, we’ll handle most of these for you. For your convenience, we have provided a check-list of these for you here. If it’s more helpful, there is a pdf version here you can download by clicking the icon.

BUSINESS TRIP CHECKLIST

1.

WHILE YOU ARE AWAY: PREPARING AT THE OFFICE BEFORE   

YOU DEPART

Check on any necessary meetings needing to take place while on your trip. If we at Maykit Events are organising your trip, just give your list to us when you confirm. We’ll book any appointments, transport, VIP’s, meeting rooms and refreshments/meals as appropriate. If traveling internationally, make sure you obtain any necessary paperwork, visas and vaccinations. We will remind you, but for some countries, there will sometimes be documentation we cannot do on your behalf. Familiarise yourself with local business customs common at destination. We will always provide a suggestion list in advance of departure. Confirm appointments, schedules, reservations, etc. Most of these we will do providing we have your list in advance. Tie up any loose ends at the office (finish up projects; set up out-of-office auto-replies for email; notify or remind co-workers about your departure; check any requirements for meetings being held in your absence). Print out hard copies of presentations, agendas, and other important documents you might need, especially any travel tickets we send you. Or tell us if you want us to take care of your travel tickets. Book/reserve appropriate travel to/parking at the port of departure, unless Maykit are organising group transport to the port of departure on your behalf.

2.

WHILE YOU ARE AWAY: PREPARING THE HOME

Arrange for child, pet, and plant care; communicate needs and schedules to those who need to know. Pause routine deliveries such as newspapers and milk. Ensure a neighbour can check no mail (real and junk) pokes out of letterboxes. Make your home seem lived-in while away by putting lights and a radio on timers. Turn down your heating thermostat. Leave house and car keys as well as your complete itinerary with a family member or trusted friend. We will send you all generic phone numbers for hotels and conference centres. Make sure your trusted key-holder has any house alarm details. Lock windows, garages, sheds and doors. Do not leave car keys on display.

3.

PACKING FOR THE TRIP

Make a list of the specific items of clothing you’ll need in advance in order to pack for your trip to suit the various functions you’ll attend. Don’t forget your mobile technology chargers. Many hotels now provide multi- international electric sockets in your room, but please check the precise plugs required. We will provide a list of required adaptors. If you check in your bag, pack a second set of business clothes and toiletries in a carry-on bag should your luggage be lost in transit. Don’t forget the 100ml rule for liquids – most hotels will supply basic bathroom toiletries as standard, especially the higher end four and five-star establishments. Print several copies of this checklist and save a copy online and/or on your mobile device to which you can refer when planning your next trip. If meeting with business prospects, ensure you have brochures, marketing collateral and business cards packed.

4.

WHAT TO LEAVE FOR FAMILY AND/OR CARERS AT HOME

Leave your contact information—including the names, addresses, and phone numbers of the hotels where you are staying - with a family member, so they can reach you while you’re away. We will provide a generic list of hotels and conference centre telephone numbers. If you have the appropriate technology, ensure your facetime, whatsapp or other mobile applications have the details of your relevant domestic contacts. Provide phone numbers (all contact numbers for you; doctor/vet; pharmacy; mechanic; school/day-care; helpful friends/neighbours; alarm company). Cash for groceries, medications and emergencies. Consent for medical treatment forms and any insurance details. Your travel itinerary. E&OE
Maykit Events